File your Food Recovery Report

Reporting will be open from approximately mid-March to May each year. If you get an error message, it means you are outside of the reporting window. Please contact us with any questions. 

Tier One and Two Businesses and Organizations need to report to the Santa Clara County Food Recovery Program on their compliance, including the number of pounds collected per reporting period. In Santa Clara County, we have an online system for easy reporting that also includes several questions to help us monitor compliance. These questions are important to ensure that Tier One and Tier Two Businesses and Organizations operate properly, conduct the appropriate recordkeeping, and maintain records of their contracts with food recovery organizations or services. 

If you are not contracted with a Food Recovery Organization or Service, be prepared to discuss the reasons you do not have surplus food to be recovered (i.e, prevention measures, discounted selling, distribution to employees) on your yearly Food Recovery Report.

IMPORTANT DATES

For the 2022 reporting year, Tier One Businesses shall report on the partial year from Jan 1, 2022 through June 30, 2022. Reports must be received by August 1, 2022. 

No later than May 1st of each year, starting May 1, 2023, Tier One Businesses must provide an annual Food Generator Report to the County through their reporting system pertaining to the previous calendar year. 

Starting May 1, 2025, Tier Two Businesses and Organizations must provide an annual Food Generator Report to the County through their reporting system pertaining to the previous calendar year. 

The Food Generator Report will include at least the following information: 

• The name and address of the business/organization;
  The name of the person responsible for the Commercial Edible Food Generator’s edible food recovery program;
• A list of all contracted Food Recovery Services or Food Recovery Organizations that collect Edible Food from the business; with a confirmation that the generator has a current, signed, contract with a Food Recovery Organization or Service;
• The total number of pounds of Edible Food, per year, recovered through a contracted Food Recovery Organization or Food Recovery Service;
• Detail of prevention measures, if any, employed at the location; and
• Signature of person completing the report, confirming that everything entered is true to the best of their knowledge.

In advance of each reporting deadline, an email requesting the report will be sent to each Tier One and Tier Two Business and Organization, with a unique link to complete their SB 1383 Tier One Edible Food Generator Food Recovery Report online. Please keep your email address current by using our Contact Us form. If you do not have an email address on file, a letter will be sent to your mailing address with a request to complete the Report online at this website.